By Mary Hernandez - March 14 2018 02:55:02
An invoice, sometimes called a sales invoice, is a document sent by a provider of a product or service to the purchaser. The invoice establishes an obligation on the part of the purchaser to pay, creating an account receivable. In other words, the invoice is a written verification of the agreement between the buyer and seller of the goods or services. Invoices are an important part of your business s bookkeeping and accounting recordkeeping system because they record sales transactions.
But that invoice is often needed by the buyer for other reasons. They need that record. They need to prove that they paid you, often so they can write off your payment. In my years of writing, I have only had one client, a magazine, that did not need an invoice. I am not sure why or how they managed that.
I have heard from some clients that they do not necessarily need the long itemization that I have included in past invoices. At the same time, I have encountered clients who ask me to break down my invoice into very specific parts. When it comes to generating invoices, it is important to keep in mind that you are not making any money doing this. So, keep it simple and quick.
Invoices may be mailed or emailed or faxed to a customer. When a customer pays, the invoice number should be noted on the sales receipt and matched to the sales receipt in your accounting software, so it is clear that the invoice has been paid. The payment takes the outstanding amount out of your accounts receivable account.
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